Property Maintenance Requirements in The USA

photograph showing house side

Whether you’re a property owner or tenant, you need to keep your home or apartment maintained properly. That way, you can avoid a lot of problems in the future and ensure that your property stays in good shape.

The maintenance requirements for rental properties differ from those of single-family homes. Learn what to do for each type of property so that you can maintain it properly.

property maintenance requirements


Buildings, from large to small, require periodic maintenance and repair. This is a necessary evil to keep the space functioning efficiently and safely for tenants and employees alike.

The Property Maintenance Code of New York State (PMCNYS) is a governing document that establishes minimum maintenance requirements for various areas including lighting, ventilation, heating and sanitation. It also identifies which buildings and structures fall within its purview. However, it’s important to note that not every building and structure needs the same amount of maintenance. Developing a solid preventative maintenance plan will help you save money on unnecessary repairs down the line. The best way to do this is by creating a maintenance checklist for your facilities.


Landscaping is the process of enhancing the aesthetic value of a piece of property through changes to its layout and design. This can include changes to plants, paving, fences and garden ornaments.

This type of landscaping makes a property more liveable, as it provides habitat for birds, insects and other animals that help make the area more beautiful. It also helps reduce noise pollution and has a positive impact on property values.

Landscape maintenance includes weed control, fertilization, pruning and mulching. It also includes checking irrigation systems for effectiveness and adjusting their water levels to maintain healthy grass and other greenery.


Heating, ventilation and air conditioning (HVAC) systems are a critical part of a building’s overall health. They play an important role in ensuring that tenants are comfortable, and that the property is safe to live in.

The HVAC system should be maintained regularly to prevent a number of issues that can result in expensive repairs later. Regular inspections should also include cleaning and changing filters to avoid dust build-up that can clog the equipment and lower air quality.

Landlords and tenants can negotiate maintenance requirements for their HVAC systems through their lease agreements. Some leases include an annual cap that limits the amount of money that a tenant is responsible for. Others require the landlord to take responsibility for repairs and replacements, depending on the age or condition of the unit.


Electrical equipment is one of the most critical parts of any property. Even small issues can lead to fires, injuries and other hazards, so it’s crucial to keep your whole property up to code and safe at all times.

In addition to repairs and maintenance, electrical systems must undergo regular inspections to detect problems before they become serious and costly. Having a good electrical maintenance plan in place can prevent more than two-thirds of equipment failures.

This involves inventorying all of your vital equipment and inspecting it regularly to ensure they are working properly at all times. This should be performed by a professional who understands the equipment and safety risks associated with it.


Plumbing is the system of pipes and fixtures used to distribute potable water, and the drainage of wastes. Plumbers install, repair and maintain these systems.

Those in the field can earn their licenses through trade school, community college, learn-while-you-earn programs, and apprenticeships. They can also choose to work for large companies or the government.

Plumbing fixtures are devices installed for end-users, such as water closets (toilets), urinals, bidets, showers, bathtubs, utility and kitchen sinks, drinking fountains, ice makers, humidifiers, air washers, eye wash stations, and garbage disposers.

Fire Safety

Safety systems like smoke alarms, fire extinguishers and sprinkler systems help you detect fires, contain them, and put them out quickly. It’s important to have these systems regularly inspected and maintained by a licensed contractor.

Maintaining these systems in good working order will ensure they do their job properly and keep employees safe. They should also be easily accessible and have their locations marked.